1. Who We Are
Veriforce, LLC is a New Mexico limited liability company (“Veriforce,” “we” or “us”) based in The Woodlands, Texas that provides integrated compliance software and services that enhance workforce and community safety. References to our “affiliates” include companies that are under the same common ownership as us and the parent company of the group that owns us.
2. How This Notice Applies
This privacy notice applies to your use of the website, www.veriforce.com and other websites that we make available that have this notice on a webpage (the “Website”). It describes the information that we collect from you (a “User” or “you”) through the Website and how we use and disclose that information. By accessing or using the Website, you confirm that you have read, understood and agree to this privacy notice. In addition to this privacy notice, the following terms apply to your use of the Website:
3. Information That We Collect
This section explains what information we collect from you.
Information Collected Automatically
Information You Volunteer to Us
We may also collect personal data that you provide to us through our Website’s forms, such as when you register for events, apply for a job, submit contact information, or remit payment for an event, product or service. This may include your IP address, first and last name, your postal and email address, your telephone number, your job title, your areas of interest, and certain information about the company that employs you.
Payments Made to Us
If you pay to attend an event or use one of our products or services, we may use third-party payment processors to process personal financial information such as credit card or bank account information along with your name, phone number, physical address, email address, country, state and postal code.
If you choose to subscribe to our publications, blogs, or newsletters, we will collect information necessary to make those materials available to you, such as your email address, physical address, phone number, and name.
If you choose to use any of our products or services, additional information may be collected and processed pursuant to the terms and conditions governing such products and/or services. Please review those terms carefully before choosing to use those products or services.
4. Children’s Information and Sensitive Information
We do not knowingly collect personal information from children under the age of 13. If we are made aware that we have collected personal information from a child under the age of 13, we will delete it as soon as practicable.
Unless we specifically request or invite it, we ask that you not send or disclose to us any sensitive personal information (e.g., Social Security numbers, information related to racial or ethnic origin, political opinions, religion or philosophical beliefs, health, sex life or sexual orientation, criminal background, or trade union membership, or biometric or genetic data for the purpose of uniquely identifying an individual).
5. How We Use and Process Your Information
We may use and process the information we collect to carry out your requests, fulfill orders, process payments and otherwise perform our obligations pursuant to a contract with you or at your request.
We may also use and process the information we collect in order to pursue the following legitimate business interests:
- Informing you about our products and services, offers, promotions or special events that we believe may interest you (if you give us permission to do so);
- Informing you about the products and services of our business partners (if you give us permission to do so);
- Personalizing your experience with our services and on the Website;
- Managing our business, including by developing new products and services, conducting consumer research, and assessing the effectiveness of our sales, marketing, and advertising; and
- Protecting against, identifying and preventing fraud and other crime, claims and other liabilities.
We may also use and process the information we collect in order to comply with legal obligations to which we are subject.
We may, from time to time, seek to use the information we collect about you for purposes not described above. In such event, we will obtain your consent prior to using your information for such other purpose, and you will thereafter have the right to withdraw such consent at any time. However, the withdrawal of any consent will not affect the lawfulness of any processing or use of your information that took place before you withdrew such consent.
6. How We Share the Information About You
We do not sell or otherwise share personal information about you, except as described in this privacy notice.
We may share your personal information with our affiliates. Affiliates that receive this information from us are not authorized to use or disclose the information except as provided in this privacy notice.
We may share your personal information with vendors that provide services to us, such as processing and fulfilling orders, providing data storage and processing and other information technology services, and hosting events. We do not authorize these vendors to use your personal information or to disclose it for any purpose other than to perform such services on our behalf.
Circumstances may arise where, whether for strategic or other business reasons, we decide to sell or transfer all or a portion of our business. We may transfer information we have collected and stored, including your personal information, to the party or parties involved in such transaction. We will use reasonable efforts to ensure that those parties treat your personal information in accordance with this notice after the transaction is completed. However, we encourage you to review the privacy notice again after the transaction completes because, unfortunately, we cannot guarantee that these new parties will have the same privacy policies after the transaction is completed.
We reserve the right to use or disclose personal information as needed to satisfy any law, regulation or legal request, to protect the integrity of our Website and services, to bring or defend against legal claims, to protect the rights, interests, safety and security of Veriforce, our employees or partners, or members of the public, or in connection with the investigation of fraud, illegal activity or violation of Veriforce’s policies.
7. Your Choices
If you have agreed to receive marketing communications from us, you can later elect not to receive such communications by following the “opt out” instructions in the marketing communications we send you. You can also opt out by contacting us in accordance with the “Contacting Us” section below. If you do opt out of receiving marketing communications from us, we may still send communications to you about your transactions with us or about any events or presentations for which you have registered. Opting out of one form of communication does not mean you’ve opted out of other forms as well.
How You Can Access, Review, Change, Delete or Receive your Personal Information
If you would like to access, review, correct, update, restrict, or delete your personal information, or if you would like to request to receive an electronic, machine-readable copy of your personal information for purposes of transmitting it to another company (to the extent these rights are provided to you by applicable law), please contact us in accordance with the “Contacting Us” section below. We will respond to your request as soon as reasonably practicable. If circumstances cause any delay in our response, you will be promptly notified and provided a date for our response. Your requests pursuant to this paragraph will be fulfilled free of charge, unless they are manifestly unfounded or excessive, in particular because of their repetitive character.
We keep your information for the length of time needed to carry out the purposes outlined in this privacy notice and for so long as you remain a customer or potential customer of our products or services (unless a longer period is needed by applicable law).
9. Third-party Websites and Social Media Sites
Our Website may offer links to third-party websites and social media sites that are not operated by us. If you visit one of these linked websites, you should review its privacy notice, terms and conditions, and other policies. We are not responsible for the policies and practices of third-parties. Any information you submit to those third-parties is subject to their privacy notice, terms and conditions, and other policies.
10. Protection of Information
We are committed to taking appropriate measures designed to keep your personal information secure. Our technical, administrative and physical procedures are designed to protect personal information from accidental, unlawful or unauthorized loss, access, disclosure, use, alteration, or destruction. While we make efforts to protect our information systems, no website, mobile application, computer system, or transmission of information over the Internet or any other public network can be guaranteed to be 100% secure.
If we transfer any personal data from the UK, Switzerland or the European Economic Area (“EEA”) to a third country or territory outside the UK, Switzerland or the EEA that has not received a binding adequacy decision by the European Commission or a competent national data protection authority, such transfer will be subject to appropriate safeguards in accordance with the data protection laws (including Article 46 of General Data Privacy Regulation).
12. Notification of Changes
Veriforce reserves the right to revise this privacy notice at any time. If we make substantial changes to this privacy notice, we will endeavor to notify you of such changes (e.g., by email or an alert on the Website for a period of time). However, regularly reviewing this page is the best method to ensure you are always aware of the information Veriforce collects, how it is used and under what circumstances.
13. Contacting Us
Veriforce, LLC, located at 1575 Sawdust Road, Suite 600, The Woodlands, Texas 77380, (800) 369-1574, is the company responsible for collection, use, and disclosure of personal information under this privacy notice.
If you have any questions about this privacy notice, please contact us via the contact form on our Contact Us page, or please write to the address indicated in the preceding paragraph.
14. Filing A Complaint With a Regulator
You may lodge a complaint with a supervisory authority that has authority in your country or region. Please click here for contact information for such authorities.